Shipping Instructions

 

Here are some tips and information to make shipping samples to Specialty Analytical easy and successful! 

Please click on the link for an electronic Shipping Instructions.

Here are some tips and information to make shipping samples to Specialty Analytical easy and successful! 

Shipping/ Receiving hours:

Monday – Friday 7:30am to 5pm

*We do not receive packages on Saturdays or have an after-hours drop-box. 

 

For most locations in Oregon/ Washington, shipping takes 1 business day, although delays do happen. When shipping Ground, it is a good idea to send Monday- Wednesday only. Overnight/ Next Day shipping can be sent Monday- Thursday. Check your local UPS/ FedEx stores for final drop off times.

 

Do NOT ship items on a Friday or Holiday weekend if they need to be received within 24-48 hours. 

 

Beware of test-specific hold times! Some analytical tests only have a 24-turn time or less. Our Project managers can help answer any questions if you are uncertain.

 

Bottles:

  • Make sure that sample bottle lids are fully secure
  • Wipe down the outside of sample bottles to remove any dirt/debris
  • Fill out labels with a SHARPIE to list the correct sample information (ID, Collection Date, Collection Time) 
  • Package glass jars or bottles with cushioning and space to avoid any breakage during the shipping process

 

Cooling:

  • The vast majority of environmental samples need to arrive at the lab between 1°C – 6°C in order to be considered “acceptable” 
  • Ice Packs and Ice are the best options for cooling
  • Multiple ice packs are needed to ensure everything stays cool. Placing an ice pack on the cooler bottom, on all 4 sides and at the top will help maintain a chilled environment for our samples. Ice pack size should be relative to cooler size
  • Loose ice-cubes should be placed in Zip-lock bags to contain melting water and then packed around samples
  • A good rule of thumb: the more ice the better!  Imagine a shipping delay when gaging how much ice to use

 

Packaging:

  • Cooler lid should seal/ shut all the way to prevent leaks. Apply tape around the outside of the cooler opening if necessary to secure the coolers contents.  Most shipping providers will not deliver a package that leaks.  
  • Be sure to use lots of cushioning for any glass containers.  Bubble wrap is best since paper can absorb water from the melting ice.  
  • Place the Chain of Custody form in a separate Zip-lock bag to protect it from melting ice. 
  • If shipping in a Styrofoam cooler, make sure that there is an outer box to place it in and that the inner lid is fully sealed.  
  • When using custody seals, initial and date, then apply to the outside of the package and cover with tape to secure them.  
  • Using packing tape, make sure to tape down both sides of the lid and at least one side gets tape looped around the entire cooler. If unsure, how we send our coolers out to clients is a good example of taping
  • If shipping a cooler or sample through a shipping service, place a signed custody seal on the outside of the packaging. 

 

Request A Quote

If you would like us to provide a quote for laboratory analysis, just provide us with information about your project.